Private Documents
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Overview
Section titled “Overview”Any user can mark a file as private, making it visible only to themselves and users with the View Private Documents permission. Private files display a lock icon to indicate their restricted status.
Marking a File as Private
Section titled “Marking a File as Private”- Click the action menu on a file.
- Select Mark as Private.
- A lock icon appears next to the file name.
The file is now visible only to:
- The user who marked it private (the owner)
- Users with the Tucario - View Private Documents permission set
Removing Private Status
Section titled “Removing Private Status”The file owner can remove the private flag:
- Click the action menu on the private file.
- Select Remove Private.
- The file returns to normal visibility rules.
Who Can See Private Files?
Section titled “Who Can See Private Files?”| User | Can see the file? |
|---|---|
| File owner (who marked it private) | Yes |
| User with View Private Documents permission | Yes |
| Other users | No |
If the file also has a category assigned, both the private check and the category check must pass. See Visibility Controls for details on combined filtering.